A simplified calculator for faster pricing. Enter your totals directly without itemising each material — ideal when you already know your costs.

How It Works

1. Enter materials total — Your combined material cost as a single figure (include helium costs from the Helium Calculator).
2. Enter total minutes — Your combined creation and admin time.
3. Set your hourly rate — Use the slider to choose your rate (£15–£100/hr).
4. Add overheads — Enter your per-order overhead amount (optional).
5. Delivery — Enter miles with mileage rate and/or a fixed delivery cost — they'll be added together.
6. Hire fee — Enter a fixed hire fee for props, stands, easels, etc.
7. Calculate — Hit "Calculate Price" to see your breakdown and final price.
8. Generate a quote — Once calculated, you can create a professional PDF quote for your customer.

The Detailed Calculator gives you full control over pricing by letting you itemise every material, set labour time, and fine-tune each cost element.

How It Works

1. Add materials — Enter each item with a name, quantity, and cost per unit. Use "+ Add Material" for extra rows.
2. Enter labour time — Add your creation time and admin time separately (in minutes).
3. Set your hourly rate — Use the slider to choose your rate (£15–£100/hr).
4. Add overheads — Enter your per-order overhead amount (use My Settings to calculate this from yearly figures).
5. Delivery & hire — Enter round-trip miles, mileage rate, any fixed delivery cost, and select a hire item type with its fee.
6. Set profit margin — Use the slider to choose your target profit percentage.
7. Calculate — Hit "Calculate My Price" to see a full breakdown of your costs and final price.
8. Generate a quote — Once calculated, you can create a professional PDF quote for your customer.

The Quick Quote Generator lets you create professional PDF quotes when you already know the price — no calculator needed.

When to Use It

• Repeat orders — You've priced this design before and know exactly what to charge.
• Simple jobs — Quick turnaround jobs where you price mentally.
• Package pricing — You offer set packages at fixed prices.
• Adjustments — You've calculated elsewhere and just need a quote PDF.

How It Works

1. Enter a description & price — What the item is and how much it costs.
2. Add more items (optional) — Click "+ Add Another Item" for multi-item quotes.
3. Add images (optional) — Upload a photo or mockup for each item.
4. Add notes (optional) — Any details like colours, setup info, or inclusions.
5. Generate Quote — Creates a professional PDF with itemised pricing and your business details.

Quote Features

• Multiple Items — Add as many line items as you need, each with its own description, price, and image.
• Item Images — Upload a photo or mockup for each item. Images appear next to the item on the PDF.
• Design Image — Attach an overall design photo via the quote form.
• Payment Link — Add a payment URL (e.g. PayPal, Stripe) that appears as a clickable link on the PDF.
• VAT — Tick the VAT checkbox to add 20% VAT to the final price.
• Multi-Page PDFs — Quotes with many items or long T&Cs automatically flow onto additional pages.
• Save Quote — Save your quote for future editing from the Saved Quotes tab.

The Helium Calculator helps you work out the true cost of helium per balloon based on your specific tank size and supplier pricing.

How It Works

1. Enter your tank size — The total litres of helium in your tank (check your supplier's specifications).
2. Enter the tank cost — The total amount you pay including rental, refill, or purchase cost.
3. Click Calculate — The calculator divides the cost by litres to give you a cost per litre.
4. See per-balloon costs — Using industry-standard fill volumes, you'll see exactly what each balloon size costs to inflate.
5. Add quantities — Enter how many of each size you need for an order to get total helium cost and litres required.

Latex Balloon Fill Volumes

Foil Balloon Fill Volumes

My Settings lets you save personal defaults so you don't have to re-enter the same values every time you use the calculators.

What You Can Set

1. Default Hourly Rate — Your standard rate per hour. This pre-fills the hourly rate slider on both calculators.
2. Default Profit Margin — Your target profit percentage. Used by the Quick Calculator and pre-fills the Detailed Calculator slider.
3. Default Overhead — A fixed overhead amount that pre-fills the overhead field in the calculators.
4. Skill Level — Choose Beginner, Intermediate, or Expert. This adjusts your hourly rate to a suggested range based on your experience.

Overhead Calculator

Not sure what to charge for overheads? The built-in overhead calculator works it out for you:

1. Enter your yearly revenue — Your total expected income for the year.
2. Enter yearly overhead costs — Everything that keeps your business running: insurance, utilities, rent, equipment, subscriptions, etc.
3. Enter orders per year — How many orders you expect to fulfil.
4. Calculate — You'll see your overhead ratio and a per-order overhead figure you can use in your pricing.

What This Calculator Includes

• Materials — All components used: balloons, helium, ribbon, vinyl, weights, etc.
• Labour — Your time for creation, setup, admin, and client communication.
• Overheads — Running costs: insurance, utilities, equipment, education.
• Delivery — Mileage costs for delivering and collecting (45p/mile HMRC rate).
• Profit Margin — A percentage that allows your business to grow and invest.
• Hire Fee — Fixed amount for equipment hire, added after profit calculation.

Delivery Mileage

Calculate as round-trip miles × your chosen mileage rate (e.g., 45p/mile). This covers fuel, wear & tear, and travel time.

Hire Fees

Enter a fixed hire fee for equipment you're lending to the customer. Consider the following when setting your hire fee:

• Wear & tear — Equipment degrades with each use
• Maintenance & cleaning — Time spent preparing items
• Storage costs — Space to keep equipment
• Replacement fund — Saving towards eventual replacement
• Transport — Extra vehicle space and handling

Hire item types: Easel, Hoop, Half Hoop, Stand, Shimmer Wall, Sail Board, Light Up Numbers/Letters

Material Unit Costs

Round up small unit costs to cover waste and consumables. For example, if a balloon costs 14p, entering 20p helps cover extras like ribbon, clips, and popped balloons.

Final Quoted Price

Consider rounding the final price to a clean number. A price of £47.50 might become £48 or £50 for simplicity.

Checklist: Easy-to-Forget Costs

Spare/burst balloons, tape, 260s, command hooks, clips, weights, travel time, de-rig and cleaning time.

Save your quotes for future editing, so you can revisit and adjust them without starting from scratch.

How It Works

1. Fill in a calculator — Use any of the three calculators as normal.
2. Open the quote modal — Fill in customer details, event info, and pricing.
3. Click "Save Quote" — Enter a name for your quote and it's saved to your device.
4. Load later — Go to the Saved Quotes tab, click Load, and all fields are repopulated.

Export & Import

Back up your quotes by exporting them as a JSON file. Import them on another device or after clearing your browser data.

Got a suggestion, found a bug, or want to request a feature? Use the Send Feedback button in the footer to get in touch.

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